The System Your Manufacturing Floor is Missing

As a supervisor in a manufacturing facility, it is your job to look for ways to cut overhead costs without reducing employee productivity. One of the most efficient ways to do this is by considering your inventory management system. Do your employees have to rummage through a supply closet looking for gloves? Are they spending precious minutes searching a bin in order to find safety glasses? If so, you are wasting time and money that can be easily resolved.

Inventory management systems, such as Vend Safety from Intelligent Dispensing Solutions, determine how and when an employee accesses an item. In order for an employee to access a safety mask, for example, they must first swipe their employee ID card. Then, their item will be dispensed to them and it will be detailed for you in a report. Additionally, it can be set up in such a way that employees must enter a PIN number or even through biometrics. This set of safety precautions saves you money through controlled inventory management. 

Vend Safety allows for more accurate inventory management. It eliminates the need to spend countless hours tallying the number of face masks or gloves you have on hand. Instead, administrators are able to track who accessed what item(s), when they accessed the item(s) and the quantity of the item they accessed. This chain of custody is critical when identifying and mitigating risks in a crisis situation, as well as is useful on an inventory management basis during normal operating circumstances. 

iQ Technology, Vend Safety’s proprietary software, saves you time by cutting down on inventory management. Eliminate the hours spent on counting inventory and organizing your supply closet. iQ Technology has reporting that details inventory information for you. This eliminates wasting money on unnecessary supplies and allows you to reallocate your time to something more important. 

“The integration of IDS’ iQ Technology software with our existing point-of-sale (POS) system drives the success of our 300 machines healthy vending program. Plus, the software’s real-time reporting and alerts allow us to manage the program efficiently and effectively,” states Julie Hedine, Director of Food and Nutrition Services at Pasco County School District.

In addition to offering automatic dispensing solutions, many companies are looking into offering personal protective equipment to supply to companies to stock their equipment. Offering both dispensing equipment and the PPE supplies to stock them moves the responsibility of maintaining your equipment and supplies from you, back to us. It reduces the time you spend with PPE replenishment. 

Inventory management solutions can come in the form of an automatic supply dispenser or a supply locker. Supply dispensers allow employees to increase productivity and reduce employee downtime by spreading out your storage to your point of use. They ensure your team has exactly what they need, when and where they need it. Supply lockers provide secure accountability for reusable assets and consumable products. Single and multiple item dispense, check-in/check-out, loan periods and asset management are all possible with supply lockers. 

Supply dispensers are useful for products of varying shapes and sizes. They are especially useful for one-time-use products or products that should not be shared amongst employees, such as safety glasses and face masks. Trays within the dispenser can be configured to provide employees with large items, such as boxes of alcohol wipes, to something small, such as earplugs.

For items of various shapes and sizes that need to be returned for others to use, such as tools, you may find a supply locker to be more useful. Supply lockers are adjustable and can be made to have anywhere from 3 compartments to up to 22 compartments. Additionally, select supply lockers include interior lighting and chargers within each compartment. This allows your employees to recharge tools, if necessary before someone else needs to use them. Both supply dispensers and supply lockers can be attached, with the help of a satellite supply locker.

“Our vending machines are great and perform like they’re brand new,” says Daniel Bolens, Desktop Services Specialist at JAMF Software. “IDS is the perfect solution and working with them is a very positive experience. We evaluated other suppliers and IDS had the best technological solution. The machines are embraced by the team and popular in the office.” 

Implementing an inventory management system allows you to cut back on time and money spent organizing supply closets and ensuring your employees are not hoarding supplies. Whether you are on the lookout for supply dispensers, supply lockers or a combination of both, Intelligent Dispensing Solutions has an inventory management solution to help cut overhead costs within your manufacturing company.

For more information about Vend Safety, or any other IDS products, give us a call at 1-877-771-4446.

The Time-Saving EMS Technology You Can’t Afford to Skip

When it comes to pharmaceuticals and EMS equipment, you can never be too careful. It is essential that you have the ability to track products and expiration dates, in order to avoid overordering and shrinkage. UCapIt has the ability to do this, and more, in order to help organizations stay on top of their supplies, without breaking the bank.

Cost-Saving Capabilities

UCapIt’s Supply Room feature saves you time and money by eliminating the need to manually take inventory on the products in your supply room. Instead, your supply room can be accessed anytime and anywhere with just a click of a button. You are also able to see what products are close to expiring, which is beneficial for audits and risk reduction.

The issue of hoarding products can also be eliminated with UCapIt. Thanks to UCapIt’s tracking capabilities, managers are able to track who accesses each product. This cuts down on hoarding products and reduces shrink wastage. 

Product Tracking

Nothing is more frustrating than reaching for Ativan, only to find that it expired two weeks ago. This means that more product has to be thrown out, without even being opened. This is not only frustrating but also a waste of money. By being able to track the expiration dates and lot numbers of products, you save time and money. You avoid over-ordering products and medications. Instead, UCapIt simply tracks products to ensure they are used by their expiration dates.

In addition to tracking expiration dates and lot numbers, UCapIt allows managers to track the medication and medical disposables’ chain of custody. Doing this gives managers the ability to tie the dispense to a specific EMS incident, as well as the placement on a particular med unit.

Interface Options

It is crucial that access to pharmaceuticals and narcotics is limited. That is why UCapIt gives managers the ability to set up multiple interface options to access products. They are even able to set up two-form factor validation, in order to ensure that products are being accessed by the right people. Interface options include biometrics, prox card, bar code, magstripe and/or pinstripe. Knowing who accessed what keeps your employees accountable. It ensures that people are only accessing what is needed, as opposed to hoarding products, saving your organization money. 

Every moment counts in the world of EMS and pharmaceuticals. That is why UCapIt is here to help you track products and save you time and money. To find out more about the benefits of UCapIt and how it can assist your organization, call 1-877-771-4446.

Say Goodbye to Outdated Inventory Management Solutions

Nothing is more frustrating than opening a supply closet, only to find an unorganized room filled to the brim with computer monitors and office supplies. Instead, streamline your inventory management system and take back control of your inventory with an automated inventory control system from Intelligent Dispensing Solutions.

Whether you are in the education, pharmaceutical, fitness or textile industry, Intelligent Dispensing Solutions can help you find a system that works best for you and your inventory goals. Watch the video below to see how IDS can help you and your employees today.

https://vimeo.com/452227496/af364949f1

To get started with an IDS system or for more questions, call us today at 1-877-771-4446.

Inventory Management Made Simple with UCapIt

One of the greatest challenges today’s EMS professionals and pharmaceutical managers face is medical product supply management and security. In an EMS organization, it is imperative that systems are in place that not only saves you money but also saves you time, especially when lives are on the line. Many organizations across the United States have become creative and turned to UCapIt to help save them both time and money within their organization.

“The cost reduction we realized once we had implemented IDS’ UCapIt solution is a big benefit to us,” says Rich Tvella of Mastic Beach Ambulance Company. “We spend less time doing the manual count and the paperwork to keep track of the physical inventory.” 

With UCapIt you can take back control of your inventory by providing a safer, smarter, and more secure way to accurately assess and track your employee’s usage. Through iQ Technology, our EMS supply vending machines and supply lockers maintain controlled access to pharmaceuticals and medical supplies, meticulously track inventory, and allow instant access to all records.

“UCapit’s reports tell me what I need to know, how many are expiring, where they are located and the name of the medication.  I really like that I can run the report for 90 or more days because I order replacement medications 3-4 months in advance, plus my regular stock…so I know I won’t run out.  Now instead of having to do a count by hand at the end of the month, I check them in when I receive them and simply run the reports I need.”

IDS’ UCapIt provides controlled supply dispensing solutions for emergency medical service organizations including hospitals and fire stations. IDS’ UCapIt solutions allow organizations to secure EMS and narcotics, restrict access by user credentials or product classification, track inventory in real-time, and maintain full accountability and compliance with FDA and DEA regulations.

iQ Technology, the brain behind the UCapIt system, allows EMS organizations to track inventory and alert managers when the supply is running low. This ensures that EMS organizations do not have to scramble to find the supply they need.

Tim Barnett of Kanawha County Emergency Ambulance Authority says, “Previously if a unit ran out of a specific supply, they would have to make a trip to central supply to restock. With the UCapIt vending machines and lockers in place, they have immediate access. Budget numbers indicate we’re under budget in medical supplies and medications compared to this time a year ago.”

Inventory can be managed anytime, anywhere with UCapIt and iQ Technology. Additionally, managers have the ability to see who is accessing what items, when and where they are being accessed. 

UCapIt allows you to be as transparent as you want within your organization. To find out more about the UCapIt EMS and medical inventory management solution, call 1-877-771-4446.

Connecting Lockers to Your Machine

Intelligent Dispensing Solutions has a wide array of Supply Dispensers and Supply Lockers which allow you to offer supplies of different shapes and sizes to your employees and customers. Additionally, IDS makes it possible to attach a Satellite Supply Locker to a Supply Dispenser. 

Whether you are setting up your equipment for EMS or fitness use, the process to attach the equipment is the same and can even be done on your own. We have put together a step-by-step video tutorial on how to connect your supply lockers to your vending machines for you to see how this is done. 

https://www.youtube.com/watch?edufilter=NULL&feature=youtu.be&v=uTXDaAUJbP0

At Intelligent Dispensing Solutions, we want to ensure that you understand how your equipment is supposed to run, so you can use it to its full potential. If you have any additional questions about your equipment, such as how to set it up or how to use it, give us a call at 1-877-771-4446 or contact your sales representative.

Reduce Costs With a Smart System

As a business manager, you work hard to ensure that you are lowering overhead costs within your business, without having to sacrifice too much. Whether you are in the medical industry, textile industry or fitness industry, Intelligent Dispensing Solutions has a solution to help you reduce business costs and manage your inventory.

Our intelligent dispensing solutions allow you to track and manage your inventory, without being physically at the machine. With our revolutionary software, iQ Technology, you simply log in to the program to see what your inventory needs are. This feature eliminates the overstocking of products. Having too many of one product, such as a narcotic in an EMS environment, can lead to having too many expired products, which raises your inventory costs.

Having control over your inventory is not the only positive of utilizing our inventory solutions. Supply Lockers and Supply Dispensers keep your employees productive throughout the day. Instead of employees having to spend time sifting through a supply closet looking for a supply they need, they can simply utilize an iVendTech Supply Dispenser. Your employees have access to the supplies they need in seconds.

Our intelligent solutions include both Supply Dispensers and Supply Lockers. These smart inventory systems assist in controlling your inventory, while keeping your employees productive throughout the day. Watch the video below to find out more about our various dispensing solutions and how they can help with your business.

https://www.youtube.com/watch?v=DlzDHF-8CiY

For additional questions, call Intelligent Dispensing Solutions at 1-877-771-4446.

Reduce Employee Potential Exposure to Infectious Diseases Through Controlled Dispensing Solutions for PPE and MRO Supplies

IDS’ MRO and PPE vending machines provide a fast and easy transaction experience to allow employees in manufacturing and food processing facilities to access critical PPE supplies.

COVID-19 continues to pose a threat across the globe. As an employer, it is your duty to provide your employees with a safe and sanitary work environment. This may include implementing new procedures within your manufacturing or food processing plant in order to keep employees safe and reduce the spread of infectious diseases, such as COVID-19, among employees and their families.

The Centers for Disease Control and Prevention (CDC) have recommended social distancing among people in the United States, keeping at least six feet away from people. In some manufacturing and processing plants, however, it may be difficult to completely social distance yourself from other coworkers. Many times, employees in these facilities are standing shoulder-to-shoulder on assembly or process lines. In fact, some employees are only able to stand six inches apart. Despite these close working environments, there are actions that can be taken in order to control the potential spread of infectious diseases.

As measures are being put in place by manufacturing and food processing companies to encourage social distancing when possible, it is important to provide critical PPE supplies, such as face masks, gloves, face shields and safety glasses. According to the National Institutes of Health (NIH) and the Centers for Disease Control and Prevention (CDC), the lifespan of the Cronoavirus can vary based don different surfaces and can last anywhere from 30 minutes to three days.

  • Airborne: 30 minutes to 3 hours
  • Cardboard: 24 hours
  • Stainless Steel: 2 days
  • Plastic: 3 days

Food processing and manufacturing facilities have proven to be a hot spot for COVID-19. As of May 5, over 7,500 workers in food processing plants alone have been confirmed sick with COVID-19, with at least 37 people dying. While some plants had previously temporarily closed in order to limit the spread of the virus, President Donald Trump has recently that food processing facilities remain open in order to ensure the adequate availability of food for the American people.

In order for manufacturing facilities and food processing plants to remain open, these facilities must take proper steps to prevent the spread of COVID-19. Intelligent Dispensing Solutions provides controlled dispensing solutions to ensure that employees are equipped with the proper PPE equipment to limit exposure risks to infectious diseases. Vend Safety is a contactless solution that allows employees to gain access to the tools and supplies they need in order to remain healthy and continue to perform their jobs.

As an employer, Vend Safety provides your employees with safe and controlled access to not only perform their jobs, but also to ensure that they are remaining safe while at work. With about 3% of total workers in meat processing facilities having been tested positive for COVID-19, keeping your employees safe is essential in order to continue to operate at full capacity. 

With Vend Safety, you can control your inventory and give your employees access to supplies such as face masks, tools and gloves. These tools and supplies are essential for your employees to complete their jobs, but also to keep them safe. For example, N95 face masks are designed to block 95% of very small particles, such as those floating around in manufacturing facilities. 

Vend Safety provides real-time data and reporting capability through its proprietary iQ Technology software. iQ Technology allows administrators to track who accessed what item(s), when they accessed the item(s) and the quantity of the item they accessed. This chain of custody is critical when identifying and mitigating risks in a crisis situation, as well as is useful on an inventory management basis during normal operating circumstances.

Determine how and when an employee accesses an item with Vend Safety. For example, in order for an employee to access a safety mask, they must first swipe their employee ID card. Then, their item will be dispensed to them and it will be detailed for you on a report from iQ Technology. Additionally, it can be set up in such a way that employees must enter a PIN number or even through biometrics. This set of safety precautions not only saves you money through controlled inventory management, but it also ensures that your employees are kept safe from COVID-19 within their workplace. 

With iQ Technology, employers have the ability to control inventory, so employees are only taking what is absolutely necessary. This eliminates employees hoarding gloves or going through too many face masks in one day. It saves you money with inventory control.

If COVID-19 finds its way into your facility, you can prove that your employees were given easy access to PPE equipment, even if the employee claims that they did not. Plus, Vend Safety allows you to track where the inventory is going, so it can even be said whether or not the specific employee did gain access to supplies using Vend Safety.

COVID-19 continues to be a threat across the world and within many workplaces, including manufacturing facilities. Because of this, it is crucial that tools and supplies are being passed through as few people as possible. Utilizing a solution, such as Vend Safety, will protect essential employees and their families from COVID-19, as well as help you manage your inventory.

Keeping your employees and their families safe during this time should continue to be your number one priority, as they are your most critical asset. Vend Safety can help you come up with a plan to keep business operational by providing a solution that increases productivity, reduces the shrinkage of tools and supplies and keeps your employees safe and healthy.

For more information on Vend Safety and other dispensing equipment, contact 1-877-771-4446.

It’s Time to Take Back Control of Your EMS Equipment

https://www.youtube.com/watch?v=5dsy6u4vsGk

In an emergency situation, EMS professionals need to be able to quickly access life-saving equipment and supplies. And, when every second counts, they do not have time to scour the supply closet, just to discover that the critical item they need is expired or out of stock. 

In order to comply with FDA and DEA federal guidelines and regulations, it is important for EMS professionals to be able to easily and accurately control who has access to what and then report on what was dispensed and the reason for the restock. This is especially important when it comes to controlled substances such as morphine or fentanyl. IDS’ inventory management solution for EMS professionals provides real-time accountability and streamlines this process.

A supply room closet just doesn’t cut it. When medication is accessible to multiple people, it is impossible to control who has access. With the UCapIt supply dispensers and supply lockers, you can put control and accountability back in your hands, ensuring that you are meeting the FDA and DEA guidelines.

There are multiple ways to identify your crew members to allow access to supplies and equipment with our EMS vending machines. Each method provides quick and controlled access to medical supplies, depending on your agency’s preference. Employees can be identified by either inputting a unique code on a pinpad, proximity, barcode, magnetic stripe or biometrics. As a manager, this will allow you to see who is accessing supplies, when they are accessing them and how much they are accessing through our proprietary iQ Technology software.

iQ Technology is a web-based system that provides real-time inventory reporting and inventory management. It allows you to see a number of reports about the items being dispensed such as a usage summary report, a transaction report and an inventory consumption report. Through iQ Technology, you will know where and when items are being dispensed, who is dispensing them and more. The system will allow you to optimize your par levels and order supplies before you are completely out, while also tracking the lot numbers and expiration dates.

You can never be too efficient when it comes to emergency situations. Let IDS streamline your supply chain management so you can focus on emergency response and patient care. Get started today by giving us a call at 1-855-570-2673.

Provide Employees with Instant Access to the Supplies They Need, When They Need Them

Hardware administration and asset management can be a headache for the IT service desk.  Some organizations utilize the open supply closet approach. With this approach comes uncertainty, frustration, and wasted productivity.  For example, it could be extremely unorganized where you know it will take too long to find what you are looking for. Or even worse, perhaps it is locked and you can never seem to track down an IT service desk rep when your mouse battery has died. 

Did you know you can eliminate your supply room headaches for both your IT service desk staff and users with a Supply Dispenser or a Supply Locker from IDS?  Many companies who wish to streamline their IT processes and bring flexibility to their employees have been turning to smart vending machines to assist the IT service desk.  These IT office vending machines also track supply inventory and asset utilization on back-end systems.

IDS’ Supply Dispensers or ‘smart vending machines’ are the perfect inventory supply management solution for any office environment, whether it be finance, healthcare, professional services, or tech.  Since one organization can have multiple Supply Dispensers dispersed at various places in the office building or across the office campus, employee productivity will increase. For example, instead of having one central supply close, with Supply Dispensers at multiple locations, employees only have to travel to the Supply Dispenser closest to their work area rather than the central supply closet which may be much farther from their work area.   

Do you have larger IT and office supply items such as keyboards or laptops that may not fit into a Supply Dispenser?  Or perhaps you would like an inventory asset management solution for reusable assets. IDS Supply Lockers provide secure storage and dispensing of larger consumables and reusable assets. Our Supply Lockers keep your employees accountable by using a simple check-in and check-out system. Plus, these lockers can be used for will-call, asset management, loan periods and more. 

Using IDS’ Supply Dispensers is simple, as you just scan your ID and dispense the item you need.  There is no need to spend time tracking down an IT service desk rep to open the supply closet or digging through a messy supply closet searching for the specific item you need. With a swipe of your employee badge and the peripheral is logged against your name and tracked at the inventory end.

Decreasing wait times for IT service requests lets workers access replacement laptops to keep them working. A week-long process to get a new laptop can now be supplied in minutes leading to a rise in productivity and associated improvement on returns on investments.

With IDS’ Supply Dispensers and Lockers, office supplies and IT peripherals can be maintained instantly to better manage your stocks. IT will become more efficient, save costs, and improve employee satisfaction.  

Automated supply dispensing allows IT staff and employees to work more efficiently. It also allows companies to monitor the cost, deployment, and use of those supplies to make sure that office supplies and IT peripherals are accounted for.

Automating the distribution of necessary hardware such as keyboards, mice, headsets, cables, and other peripherals keeps employees productive and gives them the business products they want.  With IDS office and IT inventory asset management solutions, your employees will have convenient, secure access supplies they need, no matter what time of day it is. Call us today at 1-855-570-2673 to learn more.

We’re Heading to Orlando for “Work”

We are excited to be heading to gorgeous Orlando, Florida November 9-13 for the Service Management World Show. IDS will be showing off our helpful solutions for managing office and technology supplies. The Service Management World Show from HDI is a great opportunity to hear from service management experts and learn about the latest trends in the industry.

The IDS iVendTech solution reduces costs from untracked office and IT supplies and increases employees’ productivity. Our machines are simple to use, they work 24/7, they don’t take breaks or need vacation time.  

Supply dispensers provide instant access for employees to IT products and other essential office supplies.

https://youtu.be/Gx7S540dE3Y

“I used to be inundated with requests for IT peripherals and other office supplies, said Kyle Williams, IT Support Specialist at GoSpotCheck.”But since implementing the vending machines these requests have dropped to almost none.”

Kyle Williams, IT Support Specialist at GoSpotCheck.

Daniel Bolens is the Desktop Services Specialist at JAMF Software. He calls the IDS iVendTech machines the “perfect solution.” After researching other suppliers he determined “IDS had the best technological solution.”

Daniel Bolens, Desktop Services Specialist at
JAMF Software

For more information about our iVendTech machines for your office and IT supply management give us a call at 1-877-771-4446.